Privacy Policy

Last updated: November 29, 2025

The Clan MacLeod Society of Glengarry (“we,” “our,” or “the Society”) is committed to protecting the personal information of our members and visitors. This Privacy Policy explains what information we collect, how we use it, and how we keep it safe in accordance with PIPEDA and other applicable Canadian privacy laws.

1. Information We Collect

We collect personal information only when a user fills out the Membership Form. This may include:

  • Name
  • Email address
  • Mailing address
  • Phone number
  • Any voluntary details provided on the form

Aside from the membership form, we do not collect personal information.

Website Cookies

Our website may use limited functional cookies to ensure the site works properly (e.g., page loading, basic analytics). These do not identify you personally.

2. How We Use Your Information

We use membership information to:

  • Process new memberships and renewals
  • Contact members about Society activities, events, or updates
  • Maintain Society records
  • Respond to questions or requests you send to us

We do not use this information for commercial purposes and we never sell personal data.

3. Sharing of Information

We only share personal information in very limited situations:

  • Internally, with Society volunteers who manage membership or communications
  • With service providers who help operate the website or email services (only as necessary)
  • If required by law, such as to comply with a court order or legal obligation

We never share personal information with outside organizations for marketing.

4. Cookies and Tracking

Our site may use:

  • Functional cookies to enable basic site features
  • Anonymous analytics to understand site performance

These cookies do not collect personally identifiable information. You may disable cookies through your browser settings.

5. Data Security

We take reasonable measures to keep membership information protected from loss, unauthorized access, or misuse. However, no online system can guarantee complete security.

6. Retention of Information

We keep membership information only as long as necessary to:

  • Maintain accurate Society records
  • Communicate with you as a member
  • Meet any legal or archival obligations

You may request removal of your personal information at any time (see Section 8).

7. External Links

Our website may include links to other websites. We are not responsible for the privacy practices or content of third-party sites.

8. Your Rights

You have the right to:

  • Access the personal information we hold about you
  • Request corrections to inaccurate information
  • Withdraw consent or request deletion of your information

To make a request, please contact us at: glengarrymacleods@gmail.com

9. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last Updated” date will reflect the most recent changes.

10. Contact Us

For any questions about this Privacy Policy or how your information is handled, contact:

Clan MacLeod Society of Glengarry
glengarrymacleods@gmail.com